Have a look at the things that you need to keep in mind while writing Request for Proposal for your mobile app project.
You have a mobile app idea on mind and want to get it developed. Now, what’s the first thing that needs to be done here? Go for putting it all down into words. With this you should be aiming the initial roadmap and outline, putting up with all the details of the project. Following this, you must be heading towards placing different parts into a sheet together. This should contain all the features and preferences and other details that are pivotal to the mobile app development project.
Once you have it, you should look into documenting these details into an RFP (Request for Proposal). This is an integral part of project communication etiquettes which prompts towards the practice of sending a document to the service providers to give them idea of what your project requires to get built and serve your purpose fully, seeking a complete proposal answering all your requirements in the form of efforts, timeline, costing and terms & conditions.
All this requires a great deal of accuracy, consistency and compliance in the way it is communicated across the parties. Which requires certain rules to follow to be able to write an effective RFP to get started with the project communication appropriately, inclusively, and effectively.
Here are the points you need to remember while working on an ideal Mobile app RFP:
It’s not just about the app only
You RFP is not just about the app that needs to be built. Rather it is based on everything that falls within the periphery of the concept and the context that back the idea of building the app. It should be reflecting the overall idea on which the entire mobile app is based, plus, the technical details and different aspects with which it would be communicating with the outer environment. The RFP should be offering the clarity of purpose, communication process design, UI/UX details, integration requirements, support and maintenance and well define the perspective of marketing and sales.
It should be expressive about the post-development goals
Your RFP should be containing details about what all you need to have in terms of maintaining your solution. It should clearly talk about your upgrading and scaling goals to be enacted after development or launch. You need to define these in phases, at least tentatively, if not accurately. This would allow you to know how your mobile app solution would be supported and maintained to sustain, expand and do well in the market. And also, you will be knowing it well in advance that how much is it going to cost you, so that you can compare it with other service providers.
Determining qualification based on budget
Mobile app developers come from different knowledge and experience backgrounds. Their pricing models and resource engagements differ widely, and they have different approaches to define cost-value propositions. Mentioning the budget on the RFP is a better practice as you get to threshold poor fits from the available options. Also, you get to give your prospective providers an idea of the budget you need to put up with and help them design proposal accordingly. This will take you to more accurate and objective proposals that are well based on quantifiable values and measurable references.
Project scope considerably influences development timeline
Mobile app development projects substantially differ in terms of range, measures and traits. These can be based on the technical references, resources employed, technical detailing, communication factors among different other aspects that address various performance, compliance, applicability and reach facets of the project. Which takes you to the fact that the scope and size of your project largely decide how much time the overall project and different milestones will take to deliver. Therefore, these details should be mentioned clearly and precisely so that you get the closest idea of the development timeline.
It should be comprehensive
It is important to focus on core elements and consider all peripheral ideas and bind them together to take a comprehensive approach towards writing an effective RFP. Here, along with the facts you should also consider different possibilities and mention these following a proper format to make them best express the project needs and preferences. A comprehensive RFP helps you to find the best matching mobile app developer and is the base for accomplishing your project well as providers and vendors will exactly understand what you want and how you want it to be.
The major sections in an RFP:
- Executive Summary
- Company Information
- Project Description
- Project Scope Requirements
- Project Timeline
- Proposal Timeline
To be implemented by the vendor:
- Mobile Agency Overview
- Technical proposal
Related Article: Choosing the Right Engagement Model for Offshore Development
Summing it up, the quality of your app would largely depend on the initial communications that happen between you and your mobile app developer. And the first formal and most imperative of all interactions to build an app is the request sent for proposal. After all, it is the first piece of information, describing your entire idea of the product, that you share with your client. So, everything from achieving the right quality to realizing the fair cost of the project, is largely based on how well you prepare and communicate your RFP and hence you should consider following these points as you start working on seeking a proposal.
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